Proposal Submission
Using UVSOR
Applications for UVSOR use are accepted twice a year (with deadlines typically around mid-June and mid-December).
Depending on the beamline, applications may be submitted year-round, during the first half of the year, during the second half of the year, or on an ongoing basis.
Researchers affiliated with universities, national or public research institutes, or other research organizations, as well as individuals recognized by the director of such an institution as possessing equivalent research capabilities, are eligible to serve as application representatives; however, graduate students are not eligible to serve as representatives.
experimental station for your research project, the feasibility of the experimental content, and the experimental methods and use of available equipment. Please contact the faculty member in charge of the beamline you wish to use. (Click here for a list of members)
For details on actual usage, please refer to the UVSOR Facility User Guide (Japanese).
Submitted proposals will be reviewed in accordance with the Proposal Selection Criteria.
Applications for the First Semester and Full Year of Fiscal Year 2025
【Facility Projects for Each Beamline, FY2025】
BL4B：
Due to increased competition, we have discontinued the year-round application process. We have pre-determined allocation quotas for the number of weeks based on each usage category. If applications exceed the maximum number of weeks, competition will take place within that specific field.
Surplus weeks in each field may be reallocated to the “On-Demand” or “Other” categories if there are important projects requiring them. Allocations for single bunch applications will be deliberated with consideration for balance across fields.
Applications for the first half of FY2026 are being accepted as follows:
A) ARPES (4 weeks per half-year)
B) XMCD (4 weeks per half-year)
C) Other XAS, etc. (6 weeks per half-year)
X) Maintenance, Project Tasks, and Instrument Switching (4 weeks per half-year)
BL6B：
Relocation of SPring-8 facilities under consideration (FY2026 and beyond)
・Development of humidity-controlled sample cells
BL1U：
・Imaging of defect distribution using PET detectors
・Exploration of applications for spatio-temporal structured light
BL3U：
・Life science research using resonant soft X-ray scattering measurements
BL4U：
・Life science research using soft X-ray imaging measurements
BL5U：
・Development of spin-resolved ARPES
BL7U：
・Development for BL6U branching and beamline automation
・Development for automation and stabilization
Beamline strategies have been established in connection with the facility project and will be taken into account during the review. Please check the link.
Application Process
| Application for use | Online application via the NOUS system |
| ↓ | |
| Decision on acceptance and allocation of beamtime | The Director of UVSOR will make the decision following approval by the Steering Committee. The results of the selection process will be notified by the Joint Research Section, International Relations and Research Cooperation Division. After selection, your machine time will be coordinated with the beamline staff. |
| ↓ | |
| Before your visit (Details) | Reservations of accommodation Submission of Radiation Work Authorization Form Submission of Visit Notification (Excel file) Business trip procedures at your affiliated institution Submission of documents required for travel expense reimbursement (if submitting via email attachment) Please bring the glass badge issued by your affiliated institution. |
| ↓ | |
| First Day at UVSOR (Details) | Viewing of the UVSOR Safety Training DVD (on the first day of arrival / once a year) Submission of travel expense claim forms (if bringing them in person) Receiving keys to accommodation and making payment |
| ↓ | |
| Days of your experiment （See the Guidebook (Japanese)） | Start the experiment with your ID card, pocket dosimeter, and glass badge Fill out your personal radiation exposure log every day |
| ↓ | |
| End of your experiment | Submission of your personal radiation exposure log |
| ↓ | |
| After your experiment （Datail） | Submission of your Report of Experiment within 30 days after the end of your experiment Submission of the Activity Report (Deadline: end of March each year) Submission of “Paper Notification Form” upon publication of a paper |
【UVSOR operating time on Monday】
*Beamline staff are available until 17:00.
★ 9：00-21：00 Machine study (Light source development and accelerator tuning)
★ Access to the experimental hall is permitted from 15:00 (except between 16：30 and 17：00)
The schedule for the following Monday’s Machine Study is determined every Wednesday afternoon. If you wish to enter the experimental hall for preparatory work or other reasons, please consult the staff in charge of each beamline as soon as possible.
Tips for your smooth application process
Documents required for online application
・UVSOR Experiment Sample and Chemical Substance Usage Notification
Sample PDF Form
・Please describe your research objectives, research content, and implementation plan by referring to the sample.
Sample PDF Draft template download
※You will be logged out after 4 hours, and your entries will be discarded. If you need to interrupt your work, be sure to click “Save App.” to save your progress temporarily. For safety, we recommend preparing your entries in advance using the “Draft Template (Word)” and then pasting them into the corresponding fields in the application system.
For items f) and g) on NOUS, you must enter the UVSOR-approved project [Fiscal Year/Number]. You can view the list of applications by logging into NOUS.
Joint Research Online Application
NOUS Manual (The English version is located below the Japanese version.)
If you have any questions, please contact the UVSOR Office (0564-55-7402, uvsor[at]ims.ac.jp)
On-demand applications
(1) Check the availability of the beamline you wish to use. Check the Schedule.
(2) Contact and confirm with the responsible staff member (Click here for a list of members)
(3) Online Application
*On-demand applications for the first half of the fiscal year closed on August 31. Applications for the second half are currently being accepted.
Please refer to the above “Tips for your smooth application process”.
(4) Review: The review (approval) process typically takes less than one week.
(5) Notification of Decision: Once the review (approval) is complete, we will notify you of the result via email or other means.
Points to Note for On-Demand Applications
・Travel expenses are not provided for on-demand applications.
・Except in urgent cases, please submit your application at least three weeks prior to the intended start date.
・If you have samples that require urgent measurement or research projects that need to be carried out immediately, please consult with the faculty member in charge of the beamline.
